HR Administrator Recruitment Pack

November 2025

Together, stronger

• Letter from our CEO Page 3

• Letter from our Executive Principal Page 4

• About us Page 5

• Our sponsors Page 6

• Role Description Page 8 - 9

• Person Specification Page 10

• Why Haberdashers? Page 11 - 12

• Recruitment process Page 14

• Contact details Page 15

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Contents

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Dear Candidate,

Thank you for your interest in the post of HR Administrator.

We are a Trust of nine schools, all based in South East London. Whilst each of our schools maintains its individuality, we share a common mission: to ensure that every single child and young person in our care is successful at school so that they can flourish and be successful in their lives. We are committed to ensuring this success from 3 to Forever, under our mantra of ‘once a Haberdasher, always a Haberdasher’.

Our People Strategy is key to our success and integral to this is our commitment to equity, equality, diversity, and inclusion . Bringing this to life is the responsibility of every member of staff. We take seriously any behaviour which undermines it. Anyone applying to work with us, should share this commitment.

Please take a look on our website for more information. We want the best people to join our Haberdashers’ community and are committed to a diverse and inclusive student and staff body.

If you are passionate about making a difference and feel that you have the right experience and expertise, I encourage you to apply to join us on our journey.

For a confidential discussion regarding this post, please contact Lisa Ebers, Business Operations Manager l.ebers@habstrustsouth.org.uk

I look forward to hearing from you.

Jan Shadick Chief Executive Officer Haberdashers’ Academies Trust South

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Letter from D

r T esca Bennett, Executive Principal

Dear Candidate,

Thank you for your interest in the post of HR Administrator. This is an exciting opportunity to make a major contribution to the Academy’s continued success of an excellent centralised HR department.

The HR Administrator will have experience of providing advice on employee relations, terms and conditions and contract issues. They will be confident using HR information systems and have a sound knowledge of employment law. CIPD qualified or significantly working towards one is important, as is strong English and Maths skills.

Haberdashers’ Knights Academy is a vibrant, diverse 11–18 school community with a relentless focus on high expectations and aspirations. We are committed to our vision of ensuring that our children get the best start in life ‘to achieve their full potential personally, academically and socially’. We achieve this vision through our shared ‘ASPIRE’ values of Accountability, Self Discipline, Partnership, Integrity, Respect and Excellence, helping pupils to turn their ambitions, into success. We have high expectations of our pupils, celebrating the success of the collective and each child as an individual, in equal measure. This means as well as maturing into well-rounded, healthy young people, our pupils develop their confidence, passion for learning and curiosity for life.

We are part of the Haberdashers’ Academies Trust South, which has been educating children in South East London since 1876. In January 2023, Ofsted judged that we continue to be a ‘Good ‘school, enabling pupils’ to succeed through an engaging and stretching curriculum, high-quality teaching, and a vast range of extracurricular and culturally rich opportunities.

The scale of expertise and leadership across our Trust gives us enormous capacity. It is this capacity that has resulted in the success of the Trust and allows us to mount new ventures and allows our staff to take on new opportunities and rapid development trajectories.

Our school and our Trust are uniquely exciting places to be and I hope that you decide to join us in our current phase of rapid development and growth. I look forward to receiving your application and welcoming you into our Knights Academy school community.

Dr Tesca Bennett Executive Principal

Haberdashers’ Knights Academy

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Federation-wide vision

We are a multi-academy trust consisting of four secondary

schools and five primary schools and have been educating

children and young people since 1876.

Our moral imperative at that time was to ensure that every

child in our care received the best possible education in order

to make the best start in life. That moral imperative remains

today, underpinned by ethos of working together and our

values of being ambitious, always growing and contributing to

the world as global citizens.

In a complex world, we need our children and young people

to be as well equipped for their future as possible so that they

can flourish. We will support them to become compelling

individuals so that by the time they leave us they will have

experienced a range of opportunities that not only build their

mind but also build their character.

We are proud to be a diverse community and take seriously

the need to ensure that every child, young person and adult

connected with our schools feels included, welcomed and

listened to. This is an important part of who we are and our

commitment to equality and fairness. This commitment

remains at the forefront of our work.

To find out more about Haberdashers’ Academies Trust South,

please visit: www.habstrustsouth.org.uk

VISION 2026

Every School an Excellent

School

It is the Trust’s vision for all of our

schools to be excellent schools. Our

mission is to ensure that every one

of our children and young people

flourishes at school so that they can

be successful in their lives.

Our three main objectives are:

• Excellent outcomes for all children

and young people so that they can

be successful in their next steps

and future lives;

• To be regarded as a great

employer, attracting, retaining and

developing the best staff;

• To be the Trust of choice and a

welcome presence in our

communities.

To find out more about our Vision

and Strategy, please visit:

https://www.habstrustsouth.org.uk/

Our-Vision-and-Strategy

About Haberdashers’ Academies Trust South

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Our Sponsors

Our sponsors are a huge part of the culture within our schools. The links with our sponsors are a unique and special part of what makes our Trust and schools what they are today.

The Worshipful Company of Haberdashers

Our main sponsor is the Worshipful Company of Haberdashers, one of the Great Twelve Livery Companies of the City of London. Education is hugely important to the Haberdashers’ Company and today there are more than 12,000 children and young people in its’ family of 19 schools. The Haberdashers’ network of maintained and independent schools stretch across the country, covering north London, Shropshire and Monmouth and our own Trust, in south London and Kent. We have regular opportunities to collaborate with the wider network of Haberdashers’ schools on a number of initiatives and events.

The Haberdashers’ Company supports our pupils in many ways. There are a number of educational and careers initiatives that are organised by the Company, such as the Livery Academy Awards, Monmouth - City of London Work Experience, Haberdashers’ Musician of the Year, an annual Year 7 visit to the prestigious Haberdashers’ Hall, cross school sporting competitions, mentoring, trips and much more. Each year, a number of Year 13 pupils receive scholarships that will support them financially through university and the Company fund a number of projects throughout the school year. The relationship with the Haberdashers Company is central to the success of the Haberdashers’ Advantage enrichment programme, and pupils, parents and staff are proud of this relationship.

Being part of the Haberdashers’ community is very important to us as a school. The Haberdashers’ come and visit us each year to hear from the children, to see what has been happening in our school and to celebrate our achievements. The Haberdashers’ Company supports pupils, past and present, as they progress through their educational and professional journey, which offers our pupils something truly unique.

Find out more: www.haberdashers.co.uk

Temple Grove Schools Trust

Temple Grove Schools Trust is a charitable trust dedicated to raising standards for primary education. The Trust was founded some 50 years ago and springs from one of the country’s oldest prep schools, Temple Grove founded in 1810. The Trust seeks to provide all children with a breadth and depth of learning opportunities in order to realise individual aspirations and potential.

Our primary schools are extremely fortunate to have a partnership with the Temple Grove Schools Trust. Schools benefit from bursaries that allow us the opportunity to give our children learning experiences they may not get at other schools; including music lessons, professional coaches and multiple trips.

Find out more: www.templegrove.org.uk

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“Being a member of the team at Knights makes you feel a part of something that will actually change the lives of our young people.

Every single person is determined to make a difference and that’s what makes us special”

Executive Assistant to the Executive Principal Haberdashers’ Knights Academy

Role Description

About the role

To support the Academy’s Human Resources function to develop and implement Human Resources and Organisational Development strategies in order to improve organisational performance, support change management, and provide professional HR advice to Principals and their senior leadership teams.

Accountable to: Business Operations Manager

• Organise and support meetings, events and functions to support delivery of Trust’s priorities.

• Contribute to the delivery of the team’s agreed objectives including participating in relevant projects that support the delivery of the Trust’s development plans.

• Role model the Trust’s values and work in accordance with health and safety, equal opportunities and environmental policies.

• Manage the full recruitment cycle including working with managers to define job needs, preparing job descriptions, and managing the resourcing process.

• Assisting with and developing recruitment campaigns including preparing recruitment packs and posting recruitment adverts, including co-ordinating the appointment process for successful applicants.

• Inputting, creating and maintaining employee data on all relevant electronic and hard copy systems.

• Responsible for the onboarding process for new employees, ensuring all pre- employment checks have been carried out, including eligibility to work, DBS, overseas police checks, health checks etc. Ensuring all required documents have been checks and updated on the HR system accordingly.

• Managing staff relationships, responding to any queries or problems that they have and managing their expectations.

• Supporting the HR Advisors with capability investigations, including grievances and disciplinary cases..

Staff Development

Our staff are important to us. We know that without great staff, our children will not be as successful. Therefore, Professional Learning is key to our success. As a new employee within the Trust, you will be supported by the Senior Directors of People and Professional Learning, alongside your line manager to realise your full potential.

​We are proud to be a London Living Wage employer.

Job Title: HR Administrator Contract Type: Permanent / Full Time Salary: Band 5, S17-S20 £28,793 - £30,730 pro rata School/Service: Haberdashers’ Knights Academy Location: Launcelot Road, Bromley BR1 5EB Hours Per Week: 35 hours per week, term time plus 2 weeks (39 working weeks per year) 08:00 am – 16:00 pm Monday to Friday Accountable to: Business Operations Manager

Role description continued

Key Responsibilities

The HR Administrator will responsible for

• Be the first point of contact for all HR-related queries • Producing letters/reports/minutes and other notes and correspondence as required • Administer HR-related documentation, such as contracts of employment, new starter/leavers

forms etc. • Ensure the relevant HR databases are up to date, accurate and complies with legislation Office support for the work of the senior teams of the Trust under the management of the Business Manager who will prioritise and allocate tasks • Assist in the recruitment process, organise interviews and issue relevant correspondence • Liaise with recruitment agencies for permanent recruitment and long term cover • Diary management, arranging meetings, setting appointments and dealing with associated enquiries • Accurate use and upkeep of systems of filing and office record keeping • Data entry to Trust IT support systems to support the office functions of the organisation • Arrangements for incoming and outgoing mail • Escalating more complex cases as appropriate to the HR Advisor. • Supporting line managers with end-to-end employee life cycle processes, including preparing HR

documents; creating and maintaining templates • Work with the Director of People and HR Business Partners to support with driving HR initiatives

locally ,including change management programmes, HR projects, case management etc.

Other responsibilities • Keep up to date with developments in your area of responsibility • Take responsibility for your own professional development in discussion with your line • manager. • Ensure the consistent implementation of school and Trust policies and procedures throughout the subject areas. • Work collaboratively with the other academies and colleagues within the Trust.

General Responsibilities • To work within the Academy framework with regard to Health and Safety • To promote equal opportunities in the Academy • To promote the ethos of the Trust and Academy • Be aware of and assume the appropriate level of responsibility for safeguarding and • promoting the welfare of children. • To support the Academy’s commitment to the continued professional development of all staff • Report any safeguarding concerns in accordance with the Trust’s safeguarding policies • To undertake any additional duties as may reasonably required by the CEO or Executive • Principal

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Federation-wide vision

Essential Criteria Desirable Criteria Method of Assessment: Application (A) Interview (I) Assessment (AS) References ( R)

Education & Qualifications • Excellent written and verbal communication

skills • Will hold a GCSE English & Maths grade C or

above (or equivalent qualification) • A higher qualification in education and/or

management is desirable • To possess or be willing to work towards

CIPD level 3 qualification, or equivalent

A, I

A, I, AS

Knowledge & Experience • Experience of working within Human

Resources or an office environment providing customer services.

• Competent at using Microsoft Office packages, skilled and regular user of Word and Excel for the production of office work, intermediate (or better) user of the Microsoft Office suite

• Communication- To have good communication skills both verbal and written

• Adaptability and Flexibility- Able to adapt to educational settings and students needs

• Interpersonal skills- Fostering of positive relationships

• Problem solving- Ability to think critically and find solutions

• Working across a partnership of schools or across schools within a Multi- Academy Trust setting

• Experience of working in a school-based environment and/or in an office environment is desirable

• Experience using ARBOR (desirable)

A, I, AS

A, I, AS, R

A, I, AS, R

A, I, AS, R

A, I, AS, R

A, I, AS, R

A, I, AS, R

Personal qualities • Clear commitment and understanding of the Trust ethos, vision and values and an ability to uphold them

• Belief in equality and opportunity for all, ensuring that all staff feel included and listened to

• Proactive and positive approach to finding solutions.

• Resilient in face of challenges • Highly flexible and adaptable, willing to

respond to evolving need • High level of interpersonal and

communication skills and the ability to build relationships and influence at all levels – engaging with a range of stakeholders successfully

• Commitment to collaborative working and driven to achieve team goals

A, I, AS, R

A, I, AS, R

A, I, AS, R

A, I, AS, R A, I, AS, R

A, I, AS, R A, I, AS, R

A, I, AS, R

Person specificationPerson specification

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Federation-wide vision

Essential Criteria Desirable Criteria Method of Assessment: Application (A) Interview (I) Assessment (AS) References ( R)

Personal qualities

• High expectations of achievement, conduct and behaviour and a willingness to address situations where these fall short

• Commitment to safeguarding and promoting the welfare of children and young people

• Confident and effective when communicating at all levels and facilitating discussions with individuals and groups with patience and diplomacy

• A strong team player who will contribute to the wider development of the Academy Is a ‘can do’ person who works positively and collaboratively

• Will be able to demonstrate professionalism of the highest order

• Commitment to safeguarding and promoting the welfare of children and young people

A, I, AS, R

A, I, AS, R

A, I, AS, R

A, I, AS, R

A, I, AS, R

A, I, AS, R

Person specificationPerson specification (contd)

Staff Benefits

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W hy H

aberdashers? At Haberdashers’ Academies Trust South, we believe that investing in our staff is crucial for our success. That’s why we offer a range of benefits that cater to your professional growth, well-being, and financial security.

Here are some of the benefits you can expect when you join us:

Perkbox: Our cutting-edge reward and benefits platform empowers you to acknowledge your colleagues’ accomplishments through its celebration tool. You can gain flexi and reward points, which can be redeemed at various high street and online retailers for treats and every day essentials. Additionally, you have the option to make charitable donations.

Pension Scheme: (eligible and enrolled participants): From 1 April 1 2024, for teachers, the Trust will contribute 28.68% to your pension fund. Support Staff will receive a 19.80% contribution to their pension pot from the same date.

Professional Learning: Our dedicated team at Habs Institute for Professional Learning is devoted to nurturing your professional growth. We offer excellent training opportunities for all staff throughout the year and provide partial funding for qualification pursuits.

Employee Assistance Program (EAP): Our EAP encompasses a 24-hour, free, and confidential counselling service. It includes access to online cognitive-behavioural therapy and management consultations to support Line Managers.

Well-being: Enjoy complimentary access to the award-winning Headspace app, along with free mindfulness courses to enhance your overall well-being.

Staff Development: Explore secondment opportunities within the Trust or external organisations, providing valuable experiences for your professional development.

Ride to Work and Cycle to Work Schemes: Take advantage of substantial discounts through tax allowances for either purchasing a bike or opting for bike hire, promoting a healthier and more sustainable commute.

Season Ticket Loans: Enjoy discounted annual travel fares through our salary- deductible Season Ticket Loan and save on your travel overall.

We are committed to helping you thrive in your career and personal life. Join our team and enjoy the benefits of working with a supportive and forward-thinking organisation.

Staff Incentives

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W hy H

aberdashers? We know that staff are our greatest asset in achieving our vision for every school to be an excellent school and for our children and young people to flourish and succeed.

To incentivise like-minded and talented people who care about the work we do at the Trust, to join us and stay with us, we have recently introduced :

Talent Connect Bonus

Refer a friend or connection to apply for a role at the Trust and receive a £300* bonus when they successfully complete their probation period.

Welcome Reward

Those employed in ‘hard to fill’ roles to receive a Welcome Reward of £500* after successfully completing their probation period.

Milestone Appreciation Award

Long-serving members of staff to receive a £500*** reward and congratulatory letter from the CEO for reaching 5, 10, 15, 20 and 25-year anniversaries with the Trust. .

* subject to tax and National Insurance contributions, and other terms and conditions. Some senior leaders will be exempt from receiving the Talent Connect Bonus.

“When you join as a member of staff at Knights, you become a part of the 'Knights family'. The welcome and support I received upon joining, from every corner of the academy, helped me to settle in quickly and feel successful straightaway. Our students are curious and ambitious, and they help make the school a great place to work.”

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Teacher of English Haberdashers’ Knights Academy

Recruitment process and additional recruitment information Closing date: Friday 12th December 2025, 12 pm We reserve the right to close this job advert early and interview candidates if we receive sufficient applications. It is advised that you submit your application as soon as possible to avoid disappointment.

Interview date: Tuesday 16th December 2025 Start date: January 2025

Recruitment Process: Once you have submitted your application, it will be assessed against the criteria in the person specification. If you score well against this criteria, you will then be invited to attend an interview. Details will be made available when selected, but the interview is likely to include: • A written task • Panel interviews on a variety of topics

Special Requirements: If you require reasonable adjustments prior to your interview, these can be arranged by emailing knightshr@habstrustsouth.org.uk Equality and Diversity: We recognise the benefits of a diverse workforce. We are committed to eradicating discrimination in the workplace, becoming an employer of choice, for all staff to believe that they have a voice and be empowered to make a difference

References: We will obtain references from your referees if you are successful at interview. In order to prevent any delays, please ensure that the reference section of the application form is accurate and completed in full.

Right to work in the UK: Section 8 of the Asylum and Immigration Act 2006 makes it a criminal offence for an employer to take on a new employee whose immigration status prevents him/her from taking up employment. If you are invited to attend an interview, you will be asked to produce original and up to date documentary evidence of your right to work in the UK.

Data Protection: Any data about you will be held securely with access restricted to those involved in dealing with your application in the selection process. By signing and submitting your application form, you are giving consent to the processing of your data.

Criminal Convictions: All education establishments in the UK are exempt from the Rehabilitation of Offenders Act 1974. In practice, this means that all shortlisted applicants must inform on all spent and unspent convictions on their application form and when completing a Disclosure and Barring form. Failure to provide this information may result in dismissal. List 99 is also obtained on anyone who will be working or coming into contact with children; and must be received by the School before employment can commence.

For a confidential discussion about this post or to arrange a visit to our school, please

contact the office on 020 8461 9240 or email knightshr@habstrustsouth.org.uk

Thank you for your interest in Haberdashers’ Knights Academy.

We look forward to receiving your application.

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Haberdashers’ Knights Academy Launcelot Road, Bromley BR1 5EB

www.habsknights.org.uk